I Name and address of the controller
The controller within the meaning of the General Data Protection Regulation (GDPR), other national data protection laws of the member states and other data protection regulations is:
INTEC Industrie-Technik GmbHTaunusstraße 36
80807 Munich
II Name and address of the data protection officer
The data protection officer of the controller is:
DS Deutsche Systemhaus GmbHChristian Paulus
Ettmansdorfer Straße 109
92421 Schwandorf, Germany
Email: helpdesk.dscc@d-s.group
Telephone: +49 9431 – 7173 010
III General information on data processing
1. Scope of the processing of personal data
As a matter of principle, we process the personal data of our users only to the extent necessary to provide a functional website and our content and services. The processing of our users’ personal data is generally carried out only with the user’s consent. An exception applies in cases where it is not possible to obtain prior consent for factual reasons and the processing of the data is permitted by statutory provisions.
2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing operations involving personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Insofar as the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6(1)(c) GDPR serves as the legal basis.
If the processing of personal data is necessary to protect the vital interests of the data subject or another natural person, Article 6(1)(d) GDPR serves as the legal basis.
If processing is necessary to protect the legitimate interests of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not override the former interest, Article 6(1)(f) GDPR serves as the legal basis for the processing.
3. Data deletion and storage period
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Data may be stored beyond this period if this has been provided for by the European or national legislator in regulations, laws or other provisions under Union law to which the controller is subject. The data will also be blocked or deleted when a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.
IV Provision of the website and creation of log files
1. Description and scope of data processing
Every time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer. The provider of these websites also automatically collects and stores information in so-called server log files, which your browser automatically transmits.
The following data is collected:
- Browser type and browser version
- Operating system used
- Referrer URL
- Hostname of the accessing computer
- Time of the server request
This data cannot be assigned to specific individuals. This data is not combined with data from other sources.
2. Legal basis for data processing
The legal basis for the temporary storage of the data and the log files is Article 6(1)(f) GDPR.
3. Purpose of data processing
The temporary storage of the user’s IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
The data is stored in log files to ensure the functionality of the website. The data also serves to optimise the website and ensure the security of our information technology systems. The data is not analysed for marketing purposes in this context.
These purposes also constitute our legitimate interest in data processing pursuant to Article 6(1)(f) GDPR.
4. Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of data being collected to provide the website, this is the case when the respective session has ended.
5. Objection and removal options
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, the user has no possibility to object.
V Use of cookies
Please refer to our Cookie Policy for further information.
VI Email contact
1. Description and scope of data processing
You have the option of contacting us by email. In this case, the personal data of the user transmitted with the email will be stored in order to process your enquiry.
When an email is sent, the following data is transmitted to us:
- Sender’s address
- Date and time
- Recipient’s address
- IP address and, where applicable, its routes
- Subject
- Message content
- Attachments
In this context, the data is not passed on to third parties. The data is used exclusively for processing the correspondence.
2. Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an email is Article 6(1)(f) GDPR. If the purpose of the email contact is to conclude a contract, the additional legal basis for the processing is Article 6(1)(b) GDPR.
3. Purpose of data processing
The processing of personal data from contacting us by email serves solely to process the contact request and your enquiry. This also constitutes the particular interest in the processing.
4. Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective correspondence with the user has ended. The correspondence is deemed to have ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.
5. Objection and removal options
If the user contacts us by email, they may object to the storage of their personal data at any time. In such a case, the correspondence cannot be continued.
The objection may be submitted by email or by post. The necessary contact details can be found in the Legal Notice.
In this case, all personal data stored in the course of contacting us will be deleted.
VII Applications by email
1. Description and scope of data processing
You have the option of sending us an application by email. During this email transmission process, our servers log the following data:
- Sender’s address
- Date and time
- Recipient’s address
- IP address and, where applicable, its routes
- Subject
- Message content
- Attachments
In connection with your application, your data will only be passed on to third parties with your prior consent. The data is used exclusively for processing within the application process.
2. Legal basis for data processing
If the user has given consent, the legal basis for processing the data is Article 6(1)(a) GDPR.
The legal basis for processing the data transmitted in the course of sending an email is Article 6(1)(f) GDPR. In addition, the legal basis for sending an email for the purpose of concluding an employment or training contract is Article 6(1)(b) GDPR.
3. Purpose of data processing
The processing of personal data from your application documents and your email serves solely to process your application during the application process and to contact you. In the event of employment and contact by email, this also constitutes the necessary legitimate interest in processing the data.
4. Duration of storage
The application data, including attachments, will be stored for up to three months after completion of the application process. In the event of employment, this data will be stored as part of the contractual relationship with you.
5. Objection and removal options
The user has the option to withdraw their consent to the processing of personal data at any time. If the user contacts us by email, they may object to the storage of their personal data at any time. In such a case, the application process cannot be continued.
If you have consented to your applicant data being passed on to third parties, you may withdraw your consent at any time with effect for the future, without affecting the lawfulness of the processing carried out on the basis of your consent before its withdrawal.
The objection may be submitted by email or by post. The necessary contact details can be found in the Legal Notice.
In this case, all personal data stored in the course of contacting us will be deleted.
VIII Rights of data subjects
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
1. Right of access
You may request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing exists, you may request information from the controller about the following:
(1) the purposes for which the personal data is processed;
(2) the categories of personal data that are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
(4) the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, the criteria for determining the storage period;
(5) the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to this processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) all available information about the source of the data if the personal data was not collected from the data subject;
(8) the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved as well as the scope and intended effects of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer.
2. Right to rectification
You have the right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must make the rectification without undue delay.
3. Right to restriction of processing
Under the following conditions, you may request the restriction of the processing of personal data concerning you:
(1) if you dispute the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you refuse the erasure of the personal data and instead request the restriction of the use of the personal data;
(3) the controller no longer needs the personal data for the purposes of processing, but you need it for the establishment, exercise or defence of legal claims, or
(4) if you have objected to processing pursuant to Article 21(1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.
Where the processing of personal data concerning you has been restricted, such data may, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a member state.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
4. Right to erasure
a) Obligation to erase
You may request that the controller erase the personal data concerning you without undue delay, and the controller is obliged to erase this data without undue delay if one of the following reasons applies:
(1) The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
(2) You withdraw your consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) GDPR, and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR.
(4) The personal data concerning you has been unlawfully processed.
(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union law or the law of the member states to which the controller is subject.
(6) The personal data concerning you has been collected in relation to information society services referred to in Article 8(1) GDPR.
b) Information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) GDPR, the controller shall, taking account of available technology and the cost of implementation, take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you, as the data subject, have requested the erasure by such controllers of any links to, or copy or replication of, that personal data.
c) Exceptions
The right to erasure does not apply insofar as processing is necessary:
(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing under Union or member state law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89(1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) for the establishment, exercise or defence of legal claims.
5. Right to notification
If you have exercised your right to rectification, erasure or restriction of processing vis-à-vis the controller, the controller is obliged to notify all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves disproportionate effort.
You have the right to be informed about these recipients by the controller.
6. Right to data portability
You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data was provided, provided that:
(1) the processing is based on consent pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR or on a contract pursuant to Article 6(1)(b) GDPR, and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. The freedoms and rights of other persons must not be adversely affected by this.
The right to data portability does not apply to processing of personal data that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. Right to object
You have the right, on grounds relating to your particular situation, to object at any time to the processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.
The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims.
Where personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing; this also applies to profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the possibility, in connection with the use of information society services, and notwithstanding Directive 2002/58/EC, to exercise your right to object by automated means using technical specifications.
8. Right to withdraw consent under data protection law
You have the right to withdraw your consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal.
9. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant of the progress and outcome of the complaint, including the possibility of a judicial remedy pursuant to Article 78 GDPR.